Once an exclusive domain of large corporate networks, electronic mail or email has now become part of our everyday lives. Email is now an invaluable communication tool to reach friends, families, business partners, clients, employees and customers. This new technology has revolutionized message delivery in such a way that we now just need seconds to send and receive messages as compared to days or weeks when using traditional postal mail.
New technologies bring with them not only advantages but disadvantages as well. This is especially more pronounced on computer-based technologies such as email. Once access is compromised, your data, privacy and even your business will be in jeopardy Email1and1. This can happen when a hacker manages to crack your password or if you yourself forget your own password. To protect your account from the two mentioned scenarios, it is advisable that you set up a backup email. This serves as a secondary account to get back control of the primary account. Most systems now require that you have an alternate email where a new password will be sent when the primary one becomes inaccessible. The alternate one will serve as your temporary account which you can use to communicate until the primary email account is restored.
There are cases wherein using a secondary email account is not possible. Your customer or business partner may not know your secondary email and might consider the message they received from that email as spam. Some companies also screen the sender’s email and if an incoming email is not in their allowed list, the message will be blocked or discarded.
Many companies have their own email servers. If the email server goes down for some technical reason, all messages destined for the company will not be delivered. Communication will be disrupted and important information might not reach the company. In order to prevent this scenario, a backup email system can be setup.
Vendors of cloud-based backup email services use their own servers to temporarily store incoming email messages destined for a client company if the client company’s email server is out of service. The emails will be stored in queue temporarily in the vendor’s email servers. As soon as the client’s email server is restored, the emails are automatically delivered to the server. This service serves as a backup and storage server without the client company needing to setup its own secondary server. This setup saves on cost in buying another server and providing for its maintenance.
Vendors of this type of service provide not only a backup system but also provide selectable features such as different storage sizes for different volumes of expected email connections, anti-spamming, and email sender verification.
Email redundancy can be achieved by a simple secondary email account to enable communication within and outside the company. Another way is a cloud-based service which stores temporarily all incoming emails for safekeeping until the primary server is back online.
The different ways to make sure email communication is not interrupted in any way is a testament to its importance in the business world. There are other and more sophisticated email redundancy services offered by cloud vendors. As cloud base computing matures, expect more and more email solutions will be developed.